Automatically organize invoices, vendor contracts, tax filings, business licenses, and employee records.
No credit card required · Free plan included
Messy files mean missed deadlines, lost work, and frustrated teams.
2.5 hours
wasted daily searching & organizing files
60%
of work context is lost in scattered files
73%
of teams struggle with inconsistent file names
Powerful features designed to save you hours every week
Automatically recognizes and organizes business content by vendor, document type, and tax year. Perfect for invoices, contracts, tax records, licenses, and employee files.
AI reads your invoices, receipts, and financial statements and sorts them into tax-ready folders by year and category — so every deduction is easy to find at filing time.
Never let a business license or operating permit expire. AI extracts expiry dates from your permits and surfaces them so you can renew before it's too late.
Keep all your employment contracts, onboarding forms, W-4s, and HR records organized by employee. Find any staff document the moment you need it.
Find any file instantly by searching content, not just filenames. Search by vendor name, invoice number, employee name, or any text inside your documents.
Snap a photo of any paper receipt or document with your phone and Filex AI automatically reads, renames, and files it into the right business folder.
Four simple steps to a perfectly organized file system
Drop files, folders, or entire workspaces — PDFs, images, docs, anything messy.
Use plain English like “organize by project” or “group by client & date.”
Files are renamed, categorized, and structured automatically — no rules needed.
Search using natural language and access any file in seconds.
Start free. Upgrade only when you need more power.
Start organizing smarter with AI-powered file management.
Ideal for professionals who organise files, notes, and projects every day.
For iPhone
Keep invoices, vendor contracts, tax records, and business licenses automatically organized on your iPhone.
Filex AI organizes your business documents by vendor, document type, and tax year on iPhone. Snap a receipt, find any invoice, or retrieve a permit instantly from anywhere.
Designed specifically for iPhone with native iOS integration and seamless performance.
Built for Android's powerful file system with deep integration and advanced automation features.
For Android
Automatically organize invoices, tax records, business licenses, and employee docs on your Android.
Filex AI reads and categorizes all your business files on Android. Capture paper receipts with your camera, search across all documents, and access anything by vendor, employee, or date.
Join thousands who've revolutionized their file management
Tax season used to take me two full weekends just finding documents. This year I handed my accountant a perfectly sorted folder in 15 minutes. Unbelievable.
I had 4 years of vendor invoices piled up. Filex AI sorted every single one by supplier in under 10 minutes. My bookkeeper was shocked.
Almost had my business license lapse because I forgot the renewal date. Now I can actually find my permits and see when they expire. Saved me a huge headache.
Running a restaurant means a mountain of receipts, invoices, and health permits. This app is the first thing that actually tamed the chaos. Worth every penny (it's free btw).
Employee contracts, vendor agreements, tax docs — all in one organized place finally. I can search "Johnson contract" and it pulls it up immediately. Game changer for a 12-person team.
Snapped photos of a stack of paper receipts and they were all filed and renamed in minutes. The OCR actually reads handwriting too. My accountant keeps asking how I got so organized.
Solutions
AI File Management for Small Business
Filex AI reads every invoice, receipt, contract, and client document, then files it by client and category, renames it clearly, and makes it searchable in plain English. Run your paperwork without hiring for it.
AI File Management for Tax & Financial Documents
Filex AI reads every receipt, invoice, bank statement, and tax form, then files it by year and category, renames it clearly, and makes it searchable in plain English. No folders to create. No manual sorting.
Accounting
Automatically organize tax returns, receipts, financial statements, invoices, and client documents by client using AI. Smart file naming, content-aware sorting, and instant access across devices. Free for accountants and CPAs.
Freelancers
Automatically organize client contracts, invoices, project deliverables, proposals, and tax documents by client using AI. Smart file naming, content-aware sorting, and instant access across devices. Free for freelancers and independent contractors.
Guides & resources
Learn how to organize maintenance invoices, manage property utility bills digitally, and organize property expenses efficiently using AI in 2026.
Learn how AI bill management helps you organize bills, invoices, receipts, due dates, subscriptions, and financial documents with smart search, automatic filing, reminders, and Filex AI.
Learn the best practices for organizing financial documents digitally in 2026, including centralization, AI renaming, smart search, dynamic collections, reminders, and mobile receipt scanning with Filex AI.
Learn how AI search helps you instantly find financial documents like bills, invoices, receipts, contracts, and tax records using OCR, natural language search, AI Lenses, and Filex AI.
Learn how an AI-powered tax document organizer helps you automatically organize receipts, invoices, W-2s, 1099s, W-9s, statements, deductions, reminders, and audit-ready records with Filex AI.
Learn how AI tax document search helps you instantly find W-9s, 1099s, receipts, property tax statements, deductions, and scanned PDFs using OCR, natural language search, AI Lenses, and Filex AI.
Everything you need to know about using Filex AI
Yes! Small business owners get free credits to organize up to 20 files per month. We offer a generous free tier designed for entrepreneurs, with premium plans available for unlimited organization across your entire business.
Absolutely. Filex AI reads the content of your receipts and invoices — including vendor name, amount, and date — and sorts them into tax-ready folders by year and category. Perfect for handing to your accountant or filing yourself.
Yes! Use your phone camera to snap a photo of any paper receipt, bill, or document. Our OCR technology reads the content — even handwritten notes — renames the file descriptively, and files it into the right folder automatically.
Yes! Upload files from all your vendors and employees at once. The AI analyzes the content of each document, identifies the vendor or employee, and categorizes files accordingly — no manual sorting required.
Your privacy is our top priority. All files are encrypted end-to-end, meaning only you can access your business documents. We never share or sell your data, and you can permanently delete everything at any time.
No, your original files remain completely untouched. Filex AI creates an organized view and smart copies with descriptive names, but your original downloads stay exactly as they are — nothing is deleted or overwritten.
Yes! Files sync automatically across all your devices. Access your organized invoices, permits, and employee docs on your phone, tablet, laptop, or any web browser — perfect for managing your business on the go.
Yes! Whether you run a retail shop, restaurant, consulting practice, trades business, or online store, our AI understands business documents across all industries and organizes them into the right categories automatically.
Filex AI extracts expiry and renewal dates from your licenses and permits automatically, groups them in a dedicated Licenses & Permits folder, and makes them easy to find well before they're due for renewal.
Our AI achieves 95%+ accuracy in categorizing small business documents. It understands vendors, document types, dates, and business context. You can always manually adjust any categorization if needed.
Join thousands of small business owners who have already turned their chaotic file systems into organized, tax-ready document hubs.