Every student form tracked,
without clipboard checklists

Organize digital student files by graduating class or current grade level, followed by individual student folders labeled with their official Student Information System (SIS) identifier: [Grade]/[StudentLastName_FirstName_ID].

Inside each student folder, maintain four standardized categories: 01_Enrollment_Identity (birth certificate, proof of residency), 02_Health_Immunization (vaccination card, doctor physical, medical action plans), 03_Emergency_Consents (emergency contact card, media release, technology agreement), and 04_Academic_Records.

State health codes strictly govern student attendance based on age-appropriate vaccinations (DTaP/Tdap, Polio, MMR, Hepatitis B, Varicella). Non-compliant students must be excluded from attendance after statutory grace periods.

Filex identifies vaccination cards and physician exemptions, cross-referencing grade levels to ensure milestone boosters (such as 7th-grade Tdap requirements) are tracked and flagged ahead of state audit cutoff dates.

When an accident or severe allergic reaction occurs on school grounds, nurses and administrators need immediate access to parent cell phone numbers, authorized pickup contacts, and physician instructions.

Filex standardizes emergency contact files so school staff can query “emergency contact for Maya Alvarez” from any authorized tablet or computer and view verified contact phone numbers in under three seconds.