Feedback beside
the right version

Make one folder for each asset, such as Homepage or Brochure, and keep the drafts and the feedback together inside it. When you open the folder you see the whole story of that piece of work in one place.

Resist a separate Feedback folder at the top of the project. It looks tidy, but it cuts every comment off from the draft it describes, which is the connection you actually need.

Name the version first, then give the feedback the same name plus a word that says what it is. Homepage-V2.pdf and Homepage-V2-Feedback.pdf sort next to each other everywhere, and the match is obvious.

Use a version number rather than a date or the word final. Dates are easy to misread and “final” is rarely final. If a client sends several files for one round, add a short suffix such as Screenshot or Notes.

Clients often comment on an older draft because it is the one they still have open. When feedback arrives, check which version number is on the page before you start work, and file it against that version, not the newest one.

If the comments clearly belong to an old draft, say so back to the client and ask whether they still stand. Keeping each comment with its own version makes that conversation quick, because you can show them the exact page they marked up.

Creative teams often start with proofing tools, a comment thread per project or a shared drive with a strict naming rule. Those keep feedback attached to a draft, but only while everyone uses the same tool and the client actually comments inside it.

In practice many clients still email a marked-up PDF or send a screenshot, and someone has to save it into the right folder by hand. With Filex you upload those files and say how you want them filed. It reads each one, pairs it with the version it concerns and files it for you.

It files the feedback files you upload. It does not collect feedback from your email or chat, make the changes in your design files, or decide which comments to follow. It also needs a title or version number to be readable on the file, so a screenshot with no identifying text may need a quick look from you.

It files what you upload from the day you start. Sorting older projects is a separate job, and handwritten notes may not be read reliably.