AI File & Document Management

Organize Campaign
Assets with AI

Automatically organize campaign assets, brand guidelines, ad creatives, social media content, and performance reports by campaign.

GET IT ON
Google Play
Download on the
App Store

No credit card required · Free plan included

|
10+
hours saved monthly on manual filing
3 sec
to find any file with AI search
100%
of files organized automatically

File sprawl is killing your productivity
— and AI can't help without context.

Messy files mean missed deadlines, lost work, and frustrated teams.

2.5 hours

wasted daily searching & organizing files

File Chaos

60%

of work context is lost in scattered files

Lost Context

73%

of teams struggle with inconsistent file names

Naming Confusion

How It Works

Four simple steps to a perfectly organized file system

01

Upload Your Files

Drop files, folders, or entire workspaces — PDFs, images, docs, anything messy.

02

Tell AI What You Want

Use plain English like “organize by project” or “group by client & date.”

03

AI Organizes Instantly

Files are renamed, categorized, and structured automatically — no rules needed.

04

Find Anything Fast

Search using natural language and access any file in seconds.

Everything you need to tame file chaos

Powerful features designed to save you hours every week

Key Feature
📢

Campaign-Based Automatic Organization

Automatically recognizes and groups all assets—briefs, creatives, copy decks, and reports—by campaign name and date. Perfect for teams running multiple campaigns simultaneously.

Key Feature
🏷️

Version Control Through Clear Naming

Eliminate file chaos like "ad_creative_v3_FINAL_NEW.jpg". AI generates consistent, descriptive names that include campaign, asset type, and status so your team always grabs the right version.

🎨

Brand Asset Library

Automatically build and maintain a clean brand asset library. Logos, color palettes, fonts, and style guides are recognized and grouped into a dedicated, always-current Brand Assets folder.

📊

Report Sorting by Quarter

Performance reports and analytics exports are automatically sorted by campaign, channel, and reporting period—so post-campaign reviews take minutes, not hours of hunting.

🔍

Search Across All Campaigns

Find any asset instantly by searching across every campaign, channel, and file type. Search by campaign name, asset type, or even the copy written inside a document.

👥

Team Collaboration Ready

Keep the entire team working from the same organized file structure. Synced across devices and always up to date, so designers, copywriters, and managers are never out of sync.

Auto Organization

Drag in creatives and briefs. Filex AI files them by campaign.

Drop in campaign briefs, creatives, and reports, tell Filex AI how you want them grouped, and let AI understand, rename, and organize them instantly. It reads content — not just filenames — and follows your custom rule every time.

Understands file content, not just filenames
Learns your patterns over time
Smart renaming
Nested folder structures
Custom organization rules in plain English
Works with scanned documents
2.5 hrs
saved per day
50+
file formats
iOS & Android
mobile apps
Learn More

Custom organization rule

“Group files by campaign, then by asset type and quarter”
Q1 2024 CampaignBrand AssetsPerformance Reports
  • 📄campaign_brief_v4_final.pdfQ1 2024 Campaign/Spring_Launch_Campaign_Brief_v1.pdf
  • 📄logo_updated_NEW.jpgBrand Assets/Logo_Primary_Full_Color_2024.jpg
  • 📄report_Q3_FINAL_v2.pdfPerformance Reports/Q3_2024_Campaign_ROI_Dashboard.pdf
Filex AI document scanner scanning and organizing a document on mobile

Document Scanner

Scan it. Filex AI files it under the right campaign.

Point your camera at a printed proof, a mockup, or a signed vendor agreement. Filex AI reads it, names it clearly, and files it under the right campaign — no manual sorting between launches.

  1. 01

    Tap scan and point your camera

    Open Filex AI, tap scan, and point your camera at any brief, proof, or agreement. Then tap organize. That is the whole job.

  2. 02

    AI reads the document

    OCR and content analysis extract what the document actually is: the campaign, the asset type, the status, the date.

  3. 03

    It files itself

    The scan lands in the campaign folder that fits it — or Filex AI creates one. It gets a clear name built from its content, not "download (2).pptx".

  4. 04

    Find it by asking

    Weeks later, just type "Q3 social media creatives". The scan is already indexed, named, and linked.

Learn more

Browser Extension

Capture ad previews and dashboards — right inside Chrome

Take, save, and organize screenshots of ad previews, analytics dashboards, and social post drafts with AI. Every screenshot you capture and every file you download gets named, sorted by campaign, and synced automatically — without leaving the tab.

  • Capture any area, the visible area, or a full dashboard page
  • Screenshots auto-saved, named, and filed under the right campaign
  • Downloads sorted into the right campaign folder automatically
  • Full-content search inside briefs, creatives, and reports
  • Instant sync to Filex AI on iPhone, Android, and web
Learn more
Filex AI browser extension capturing and organizing a screenshot

Smart Grouping & Lenses

Group your campaigns, your way

Describe a group once — Filex AI keeps it live and up to date automatically.

“Group all assets for the Spring Launch campaign”

“Group creatives by channel”

“Create a Lens for this quarter's performance reports”

“Group brand assets by type”

“Group all vendor contracts this year”

“Create a Lens for approved final creatives”

“Group briefs by campaign and date”

“Create a Lens for live campaigns”

Available Everywhere

AI File Organizer for Marketing Teams — iPhone & Android

iPhone & iPad App

Scan documents, organize files, and search by content on the go. Available on iOS and iPadOS.

Get the app

Android App

Scan documents, organize files, and search by content on the go. Available on Android.

Get the app

Web App

Full-featured workspace in your browser. Organize, search, share, and manage files from anywhere.

Get started

Browser Extension

AI file management directly inside Google Drive, OneDrive, and Dropbox. No tab switching.

Add to Chrome

Simple, transparent pricing

Start free. Upgrade only when you need more power.

Free

Start organizing smarter with AI-powered file management.

$0
  • 20 files one time
  • AI content analysis & auto-sorting
  • Smart file renaming
  • Basic tagging
  • Cloud sync across devices
  • Export Organized Folders
Most Popular

Premium

Ideal for professionals who organise files, notes, and projects every day.

$2.99/month
  • 500 files organization per month
  • Advanced subject-based folders
  • OCR for images & scans
  • Handwritten notes analysis
  • Mobile app access
  • Share-to-organize from anywhere
  • Priority support
  • Export Organized Folders
Best Value

Premium (Yearly)

Save more with annual billing

$29/year
  • 6000 files organization per year
  • Advanced subject-based folders
  • OCR for images & scans
  • Handwritten notes analysis
  • Mobile app access
  • Share-to-organize from anywhere
  • Priority support
  • Export Organized Folders

What People Are Saying

Join thousands who've revolutionized their file management

🔴Reddit
Finally organized 3 years of campaign assets. Found the Q2 social creatives from last year in about 10 seconds. This would have taken me an hour before.
M
via Reddit
🐦X
✓ Verified
Shared the wrong logo with an agency for the last time. Now our brand assets are in one clean folder with clear names. Absolute game changer for our team.
C
via X
🔴Reddit
We had briefs named 'brief_v4_final_FINAL_use_this_one.pdf'. That was our reality. Filex sorted everything by campaign in minutes. Can't go back.
C
via Reddit
🐦X
✓ Verified
Didn't expect AI to understand the difference between a creative brief and a performance report. It sorted them perfectly without me lifting a finger. Impressive 🤯
G
via X
🔴Reddit
Our agency asked for last quarter's ad creatives. I had them in 30 seconds. Used to take half a morning digging through Google Drive chaos.
S
via Reddit
🔴Reddit
Running 6 active campaigns at once. This keeps all the assets separated and named properly. The search feature alone is worth it — finds stuff inside the decks.
P
via Reddit

Complete guide

The Complete Guide to AI File Management for Marketing Teams

Why Manual Campaign Filing Breaks Down With Multiple Campaigns Running at Once

A marketer running one campaign at a time can usually keep every asset straight through a simple shared folder. That stops working the moment several campaigns run in parallel, each generating its own briefs, creatives, and reports with names like "campaign_brief_v4_final.pdf" and "ad_creative_backup.jpg" that describe nothing about which launch they belong to. Every asset saved with a shortcut name felt fine in the moment, right up until three campaigns' worth of "final" files started looking identical.

The real cost shows up when the wrong logo goes out to an agency, or when a post-campaign review requires pulling together every asset from a launch that wrapped months ago and nobody can confidently say where everything landed. A shared drive built on the assumption that team members will consistently name and file their own uploads rarely survives contact with multiple contributors working under their own deadlines across several live campaigns.

AI-based organization removes the dependency on naming discipline across a whole team. Because Filex AI reads the campaign name, asset type, and content directly from each file, the two-hundredth creative across your busiest launch season gets filed with the same accuracy as the first, regardless of who uploaded it or how it happened to be named.

How AI Identifies the Campaign and Asset Type From Content Alone

A file named "Untitled.jpg" gives no information about which campaign it belongs to, and a filename-based system has no way to categorize it correctly. Filex AI reads the actual content, the copy inside a deck, the text in a brief, the visual content of a creative, to determine both what kind of asset it is and which campaign it relates to.

This matters because the same generic asset types, briefs, creatives, performance reports, recur constantly across every campaign a team runs. The only thing distinguishing this quarter's creative brief from last quarter's is the campaign name and context buried in the content, not the filename. Content-based categorization reads that context the same way a campaign manager reviewing a shared drive would, then files the asset under the correct campaign automatically.

Because this does not depend on filenames, it works identically well on a creative exported from design software with a system-generated filename and a photo of a printed proof with no naming convention at all. The signal was always inside the content, never in how it happened to be named when it was saved.

Building a Brand Asset Library and Clearing a Campaign Archive

Years of campaign assets tend to accumulate across a shared drive with no consistent structure, since organizing takes time that's hard to prioritize when the next campaign deadline is always closer. The result is a folder where finding a specific past creative means either remembering roughly when it ran or opening several candidates one at a time, and where the current, approved brand logo is genuinely hard to distinguish from an outdated version.

Filex AI processes an entire backlog the same way it processes a single new upload: import it exactly as it exists, with no pre-sorting required, and every asset gets read, categorized, and filed by campaign and asset type in a single pass. This includes automatically detecting logos, style guides, and brand documents and grouping them into a dedicated brand assets category, which reduces the risk of an outdated logo going out to an agency or partner by mistake.

For a growing marketing team, this matters most at review time. A history of past campaigns, prior creative approaches, prior performance data, represents real institutional knowledge for planning future launches, and none of it is realized if those assets are effectively unsearchable once a campaign has wrapped.

  • Upload a full campaign archive in one pass, no pre-sorting needed
  • Every asset is read for campaign name, asset type, and status
  • Brand assets like logos and style guides are grouped into a dedicated library
  • Past campaign performance data becomes searchable for future planning

Keeping a Whole Team Working From the Same Organized Structure

Marketing work is rarely a solo effort. Designers, copywriters, and campaign managers all contribute assets to the same shared pool, and without a consistent organizing system, that collaboration tends to produce exactly the kind of scattered, inconsistently-named folder structure that becomes unusable within a few active campaigns.

Filex AI keeps the entire team working from the same automatically organized structure, synced in real time across web, iPhone, and Android, so a creative uploaded by a designer is immediately findable by a campaign manager searching from a different device. This reduces the steady stream of "does anyone have the file for..." messages a team sends during a normal week, replacing them with a quick search that returns the right asset regardless of who uploaded it or how they happened to name it.

Frequently asked questions

Everything you need to know about using Filex AI

Is Filex AI free for marketing teams?

Yes! Marketing teams get free credits to organize up to 20 files per month. We offer a generous free tier specifically designed for creative professionals, with premium plans available for unlimited organization across the whole team.

Does it work with images, PDFs, and PowerPoint decks?

Absolutely. Filex AI supports JPG, PNG, PDF, PPTX, DOCX, XLSX, and more. Our AI reads content inside documents and decks to understand what each file is before organizing it.

Can it organize assets for multiple campaigns at once?

Yes! Upload files from multiple campaigns in one go. The AI analyzes the content and campaign context of each file and organizes them into separate, clearly labeled campaign folders automatically.

Is my marketing data private and secure?

Your privacy is our top priority. All files are encrypted end-to-end, meaning only you and your team can access your campaign assets. We never share or sell your data, and you can delete everything anytime.

Does it rename my original files?

No, your original files remain completely untouched. Filex AI creates an organized view and smart copies with clear, consistent names, but your original files stay exactly as they are.

Can I access organized files on mobile during events or shoots?

Yes! Files sync automatically across all your devices. Access your organized campaign assets on your phone, tablet, laptop, or any web browser — perfect for on-site shoots, events, and client meetings.

Does it work for both large enterprise teams and solo marketers?

Yes! Whether you are a solo content creator, a startup marketing team of three, or an enterprise creative department, our AI scales to your needs and organizes accordingly.

Can I delete my data permanently?

Absolutely. You have complete control over your data. Delete individual files, entire campaign folders, or your whole account at any time with one click. All data is immediately and permanently erased.

Is any setup or configuration required?

No setup needed! Simply create an account, upload your campaign files, and the AI starts organizing immediately. No manual rules, folder structures, or tagging required.

How accurate is the AI at categorizing marketing files?

Our AI achieves 95%+ accuracy in categorizing marketing and creative files. It understands campaign context, asset types, document purpose, and version status. You can always manually adjust any file if needed.

Ready to Organize Your Campaign Assets?

Join thousands of marketing professionals who have already transformed their chaotic creative folders into organized campaign hubs.

GET IT ON
Google Play
Download on the
App Store