Filex AI reads every file, scan, and PDF saved on your iPad, then organizes it into smart folders and makes it searchable in plain English. No manual sorting, no cleanup marathons.
No credit card required · Free plan included
Watch a real iPad workflow. Messy files and scans get organized automatically in seconds.
The Problem
iPad workflows pull files in from Mail, the Scanner, AirDrop, and Split View apps, and there is no built-in way to make sense of it all.
Scans from the built-in scanner, PDFs annotated with Apple Pencil, and documents AirDropped from your Mac all end up in different places.
Finding one specific file means scrolling through the Files app, hoping you remember roughly when or how you saved it.
Duplicate scans and forgotten exports quietly eat up storage until iPadOS warns you it is almost full.
Notes, markups, and signatures made with Apple Pencil live inside PDFs with generic names and no shared structure.
How it works
From a messy Files app to an organized iPad in minutes.
Get the app from the App Store and grant access to the files you want organized. Takes less than a minute.
Filex AI scans your Files app and chosen folders, extracts content details, and sorts everything into smart folders.
Search in plain English right from your iPad, or on web, iPhone, and Android since everything stays in sync.
Features
Built for anyone whose iPad Files app has become an unsearchable mess of scans, PDFs, and exports.
Filex AI reads every PDF, scan, and document saved on your iPad and sorts it into smart folders by topic automatically.
Create collections in natural language, like "everything for this semester" or "all signed contracts". One file can live in multiple lenses at once without duplication.
Ask "find the PDF I annotated with Apple Pencil" and get the exact file in seconds, right from your iPad.
Turns "Scan.pdf" into "2026-03_Vendor-Agreement-Signed.pdf" using content, dates, and document type extracted automatically.
Scanned documents, Apple Pencil markups, and signed agreements all become fully searchable text on your iPad.
Names, dates, amounts, and terms hidden inside your files are pulled out and turned into structured, searchable data.
Contract deadlines and assignment due dates are detected automatically so important dates never get buried in Files.
Files organized on your iPad are instantly available on the web and on any other device you use.
Your files are encrypted in transit and at rest, never used to train public AI models.
Before and after
Filex AI reads the content of every file on your device, like document type, dates, and topics, and builds the structure for you.
Before
After: organized by Filex AI
📝 Contracts
📘 Study Material
From Scan.pdf. No manual data entry, ever.
📝 Type
Signed Agreement
🏢 Vendor
ABC Supplies Ltd
📅 Signed Date
14 Mar 2026
✍️ Signature
Detected via Apple Pencil
📝 Text extracted
Yes, via OCR
Use cases
“Find the PDF I annotated with Apple Pencil”
“Show all scanned documents from this week”
“Which files are lecture slides?”
“Find my signed contract”
“Show all files saved from Split View”
“Find the report I exported from Notes”
“Which files came from Mail this month?”
“Show all documents shared from my Mac”
Comparison
Everything you do by hand today, Filex AI does automatically the moment a file lands on your iPad.
Capability
Filex AI
Default Files app
Auto-organize files
Files sorted into smart folders by content the moment they arrive
Content-based renaming
Clear names built from document type and date found inside the file
OCR for scans and annotated PDFs
Scanned documents and Apple Pencil markups become searchable text
Natural language search
Type "find the PDF I annotated with Apple Pencil" and get the exact file
AI Lenses collections
One file can live in many collections at once, with no duplication
Deadline reminders
Contract and assignment dates pulled from documents automatically
Cross-device sync
Web, iPhone, iPad, and Android stay in sync in real time
Encrypted and private
Files encrypted in transit and at rest, never used to train public models
Start free. Upgrade only when you need more power.
Start organizing smarter with AI-powered file management.
Ideal for professionals who organise files, notes, and projects every day.
Guides & resources
Deep dives on organizing files, scans, and documents on iPad with AI.
Apple Intelligence brings powerful AI to your iPhone and Mac in 2026, but does it actually organize your files? Discover the native features and why Filex AI is the ultimate upgrade.
Ditch the manual sorting. See why Filex AI is the best alternative to Apple Files, acting as a powerful file sorter and automatic document organizer for iOS.
Struggling to find files on your iPhone? Spotlight and the Files app often fail. Learn how AI-powered file organizers use OCR and smart search to instantly find documents, screenshots, and PDFs in seconds.
Confused between the iPhone Files app and Filex AI? Discover which one is better for finding, organizing, and managing PDFs, screenshots, and documents using AI in 2026.
Looking for the best AI file organizer for iOS? This guide breaks down why iPhone file management gets messy so fast, how AI actually works on iOS, and why Filex AI is the only app that combines OCR, smart renaming, and natural language search in one place.
Discover the best PDF organizer apps for iPhone in 2026. Learn how to automatically manage, rename, and search PDFs using AI tools like Filex AI.
Everything you need to know about using Filex AI
AI file management for iPad uses artificial intelligence to read the content of files on your tablet, such as documents, scans, and PDFs, and automatically organize them into smart folders, rename them consistently, and make them searchable in natural language. Instead of manually sorting the Files app, the AI does it for you.
Filex AI reads each file using OCR and AI content analysis, extracts key details like document type, dates, and topic, then groups files into smart folders automatically. Files are renamed with clear, consistent names based on their content.
Yes. Filex AI reads scanned documents and PDFs annotated with Apple Pencil, extracting the underlying text and any handwritten notes it can recognize, then files them by topic automatically.
Yes. Filex AI uses OCR to extract the text inside every scan, so you can search for a name, date, or clause even though it is technically part of an image.
Yes. Filex AI syncs across devices, so files organized on your iPad are instantly available on the web, iPhone, and Android if you use them too.
Yes. Filex AI has a free Spark plan on iPad with no credit card required. You can try organizing your files before deciding to upgrade.
Yes. Filex AI extracts deadlines and due dates from documents automatically, so important dates surface instead of getting lost in Files.
Yes. All files are encrypted in transit and at rest. Your documents are private to your account, are never sold or shared, and are never used to train public AI models.
AI Lenses let you group files using natural language instead of folders. You can create collections like "everything for this semester" or "all signed contracts" right from your iPad, and a single file can appear in multiple lenses at once without duplication.
Join iPad users who let AI handle the filing. Free to start, no credit card required.