Grant applications, donor records, board minutes, and compliance documents automatically organized using AI. Built for small teams doing the work of a much bigger organization.
No credit card required · Free plan included
Messy files mean missed deadlines, lost work, and frustrated teams.
2.5 hours
wasted daily searching & organizing files
60%
of work context is lost in scattered files
73%
of teams struggle with inconsistent file names
Powerful features designed to save you hours every week
AI reads grant applications, award letters, and reports and groups them by funder and grant cycle automatically, so preparing the next report doesn't mean reconstructing the paper trail from scratch.
Pledges, acknowledgment letters, and donation records are categorized automatically, so year-end reporting and donor communications don't depend on one person remembering where everything is.
Board minutes, bylaws, and resolutions are organized and easy to produce, whether a board member has a question or a funder asks for governance documentation as part of due diligence.
Tax filings, audit reports, and compliance paperwork are organized and easy to compile, so an annual audit or a funder's compliance check doesn't become a multi-day scramble for a small team.
Find any document by describing it — "board minutes from last fall" or "grant report for the community foundation" — instead of depending on whoever has been at the organization longest to remember where things are.
Photograph a signed pledge form at a fundraising event or a receipt from a program expense, and it's read, categorized, and searchable before you're back at the office.
Four simple steps to a perfectly organized file system
Drop files, folders, or entire workspaces — PDFs, images, docs, anything messy.
Use plain English like “organize by project” or “group by client & date.”
Files are renamed, categorized, and structured automatically — no rules needed.
Search using natural language and access any file in seconds.
Start free. Upgrade only when you need more power.
Start organizing smarter with AI-powered file management.
Ideal for professionals who organise files, notes, and projects every day.
For iPhone
Capture pledge forms and receipts at events, organized automatically.
Filex AI on iPhone lets you photograph a signed pledge form or program receipt the moment it happens at an event, with everything filed automatically. Search any grant, donor record, or compliance document from anywhere.
Designed specifically for iPhone with native iOS integration and seamless performance.
Built for Android's powerful file system with deep integration and advanced automation features.
For Android
Keep every grant, donor record, and compliance document organized from your phone.
Filex AI on Android reads and files your nonprofit's documents automatically, from grant applications to board minutes. Search across your entire organization in natural language, whether preparing a report or an audit.
Join thousands who've revolutionized their file management
We're a five-person nonprofit with no dedicated admin staff. Grant reporting used to eat an entire week every quarter. Now most of the documents are already organized and ready to go.
Our annual audit went from a stressful multi-day scramble to something we actually felt prepared for. Having compliance documents organized year-round made a real difference.
Our longtime office manager retired and I was terrified about all the institutional knowledge walking out the door. Turns out most of what people needed was just searchable documents, not her memory.
Donor acknowledgment letters used to be a mess at year-end. Now everything is organized by donor throughout the year and tax season reporting is genuinely manageable.
I photograph pledge forms at fundraising events now instead of stuffing them in a folder. Everything gets organized automatically before I'm even back at the office.
A funder asked for our bylaws and a board resolution as part of due diligence and I had them within minutes instead of digging through old email. That responsiveness matters for future funding.
Everything you need to know about using Filex AI
Yes. The AI reads grant applications, award letters, and reports and groups them by funder automatically, keeping each grant's paper trail organized separately even with several active grants.
Yes. Compliance documents, tax filings, and audit reports are organized and easy to compile, significantly reducing the preparation time needed for an annual audit or funder compliance review.
Yes. Donor pledges, acknowledgment letters, and donation records are organized consistently throughout the year, making year-end tax reporting and acknowledgment letters much faster to compile.
Yes. Since documents become searchable rather than dependent on memory, new staff or board members can find what they need independently, reducing the risk when a long-tenured staff member leaves.
Yes. All files are encrypted end-to-end, meaning only your team can access these documents. Nothing is shared or sold, and files can be permanently deleted at any time.
Yes. Documents uploaded by any team member are organized and searchable by everyone with access, which matters for small teams without a dedicated admin department.
Yes, every account starts on the free Spark plan with credits to organize and sync files, no credit card required. Upload a backlog of grant and donor documents to see what comes back organized.
Yes. Snap a photo with your phone camera at a fundraising event or program activity, and it's read and categorized automatically before you're back at the office.
Yes. Board minutes, bylaws, and resolutions are organized chronologically and categorized separately from other organizational documents, making them easy to produce when needed.
No. The AI determines categories based on document content automatically, so there's no manual folder structure to design or agree on as an organization.
Join small and mid-sized nonprofits who've turned scattered grant, donor, and compliance documents into an organized, audit-ready system.