Vendor contracts, floor plans, client details, and timelines automatically organized by event using AI. Never mix up two clients' catering contracts again.
No credit card required · Free plan included
Messy files mean missed deadlines, lost work, and frustrated teams.
2.5 hours
wasted daily searching & organizing files
60%
of work context is lost in scattered files
73%
of teams struggle with inconsistent file names
Powerful features designed to save you hours every week
AI reads your documents and identifies which event they belong to, so with several weddings or events happening in the same season, nothing from one client accidentally ends up mixed with another's.
Catering, venue, florist, and photography contracts are organized by event and vendor, so a question about terms or a dispute over scope has an answer in seconds, not a search through months of email.
No more wondering which floor plan is the final approved layout. AI groups versions by event, helping surface the current one so the day-of team is always working from the right document.
When a vendor asks a question during setup or a timeline needs checking on the day, pull up the exact document from your phone instantly, without digging through email at the worst possible moment.
Find any contract, floor plan, or timeline by describing it — "Johnson wedding catering contract" — instead of scrolling through folders while a vendor waits on the phone.
Budget trackers, guest lists, and client preferences stay organized per event, so you're never referencing one client's budget while discussing another's event by mistake.
Four simple steps to a perfectly organized file system
Drop files, folders, or entire workspaces — PDFs, images, docs, anything messy.
Use plain English like “organize by project” or “group by client & date.”
Files are renamed, categorized, and structured automatically — no rules needed.
Search using natural language and access any file in seconds.
Start free. Upgrade only when you need more power.
Start organizing smarter with AI-powered file management.
Ideal for professionals who organise files, notes, and projects every day.
For iPhone
Access every event's documents on-site, right from your phone.
Filex AI on iPhone lets you pull up a vendor contract, floor plan, or timeline instantly during setup or the event itself. Photograph a venue walkthrough and it's filed under the right event automatically.
Designed specifically for iPhone with native iOS integration and seamless performance.
Built for Android's powerful file system with deep integration and advanced automation features.
For Android
Keep every event's vendor contracts and timelines organized from your phone.
Filex AI on Android reads and files your event planning documents automatically, from vendor contracts to floor plans. Search across every event in natural language, whether you're at the office or on-site.
Join thousands who've revolutionized their file management
I plan up to four weddings in the same weekend during peak season. Almost sent the wrong floor plan to a client once. Now every event has its own space and that fear is gone.
A caterer called mid-setup asking about a contract detail and I pulled it up on my phone in ten seconds while standing in the venue. That used to be a much more stressful moment.
The AI kept two clients' catering contracts completely separate even though I uploaded them the same afternoon. That's exactly the mix-up I was always worried about.
Timeline versions used to be my biggest headache. Now they're grouped together and I always know which one the vendors should be working from.
Photographed the venue during a walkthrough and it was automatically filed under the right event. Small thing but it meant I actually found it again before the wedding.
Running a planning business solo means I don't have time to build folder structures for every event. This does it for me and I can actually focus on the clients.
Everything you need to know about using Filex AI
Yes. The AI reads each document and identifies which event it belongs to, keeping every event's contracts, floor plans, and details in their own organized space, even when planning several events simultaneously.
Yes. Your full library is accessible from your phone, so you can pull up a vendor contract or timeline instantly during setup or the event itself, without needing a laptop or digging through email.
Yes. Versions of the same document are grouped together by event, which helps reduce confusion about which floor plan or timeline the day-of team should actually be working from.
Yes. Vendor contracts are categorized automatically by vendor type and event, making it easy to find a specific contract when a question or dispute comes up.
Yes. All files are encrypted end-to-end, meaning only you can access your event and client details. Nothing is shared or sold, and you can delete anything permanently at any time.
Yes. Photograph anything with your phone camera and it's read and filed under the correct event automatically, alongside your other planning documents.
Yes, every account starts on the free Spark plan with credits to organize and sync files, no credit card required. Upload documents from a current event to see what comes back organized.
Yes. Whether you plan weddings, corporate events, or any other type of event, the AI reads document content and organizes files by event and vendor regardless of event type.
Yes. Describe what you're looking for in plain language — "Johnson wedding catering contract" — and it appears instantly, without needing to remember an exact filename.
Yes. Files sync across devices, so documents uploaded from your office laptop are immediately accessible and searchable from your phone while on-site at an event.
Join wedding and event planners who've turned scattered vendor contracts and timelines into an organized system for every client.