Design assets, client feedback, and project files automatically organized by client and project using AI. Version chaos, solved.
No credit card required · Free plan included
Messy files mean missed deadlines, lost work, and frustrated teams.
2.5 hours
wasted daily searching & organizing files
60%
of work context is lost in scattered files
73%
of teams struggle with inconsistent file names
Powerful features designed to save you hours every week
AI reads your project files and groups them by client automatically, so a rebrand for Acme and a photo shoot for another client never get tangled together, regardless of how large your active project list gets.
Revision notes and approval emails are organized with the project they relate to, so when a client asks "didn't we already approve this?" you have the answer in seconds, not a scroll through old email threads.
Mood boards, inspiration images, and shoot references are read and categorized by content, so finding "that editorial-style reference from last spring" doesn't mean scrolling through thousands of images.
AI understands creative contracts and extracts key terms and dates, so scope questions or payment disputes have a clear paper trail you can pull up instantly.
Search "Acme logo approved version" instead of opening ten files named some variation of "final." The AI helps distinguish approved deliverables from drafts and iterations.
Photograph a reference in the wild, a color palette, or a texture the instant you spot it, and it's categorized and searchable before you've even left the location.
Four simple steps to a perfectly organized file system
Drop files, folders, or entire workspaces — PDFs, images, docs, anything messy.
Use plain English like “organize by project” or “group by client & date.”
Files are renamed, categorized, and structured automatically — no rules needed.
Search using natural language and access any file in seconds.
Start free. Upgrade only when you need more power.
Start organizing smarter with AI-powered file management.
Ideal for professionals who organise files, notes, and projects every day.
For iPhone
Capture inspiration the moment you see it, organized by project automatically.
Filex AI on iPhone lets you photograph references, textures, or inspiration the instant you find them, with everything categorized automatically. Search any client's project history — assets, feedback, and contracts — from anywhere.
Designed specifically for iPhone with native iOS integration and seamless performance.
Built for Android's powerful file system with deep integration and advanced automation features.
For Android
Keep every client's design assets, feedback, and contracts organized from your phone.
Filex AI on Android reads and categorizes your creative work automatically, from design assets to reference photos. Search across every project in natural language, whether you're looking for an approved final or a contract clause.
Join thousands who've revolutionized their file management
I had literally 14 files named some variation of "logo final" for one client. Filex organized them by project and now I actually know which one they approved.
A client disputed a scope change six months after the fact. Pulled up the feedback thread and contract in under a minute and settled it immediately.
My mood board folder was 3,000 images deep and completely unsearchable. Now I search "editorial style reference" and it actually finds what I mean.
Photography client work means thousands of reference and raw files per shoot. Having everything organized by client automatically saved me hours every week.
Illustrator here with a dozen active clients. Assets used to bleed into each other constantly. Now everything is separated by project and I never mix up client files anymore.
Photographed a texture reference on a walk and it was already categorized with similar references by the time I got back to my studio. Small thing but genuinely useful.
Everything you need to know about using Filex AI
Yes. The AI reads your project files and groups them by client automatically, keeping every client's assets, feedback, and contracts separate even as your active project list grows.
Yes. By organizing assets by project and surfacing version and approval context, it helps reduce the common problem of not knowing which of several similarly-named files is the client-approved version.
Yes. Reference material and mood board images are read and categorized by content, so you can search by style, subject, or theme instead of scrolling through thousands of unsorted images.
Yes. Filex AI handles a wide range of creative file types, organizing them by project and client alongside your other documents.
Yes. Feedback, approval emails, and contracts organized by project give you a clear paper trail to reference when a scope question or dispute comes up.
Yes. All files are encrypted end-to-end, meaning only you can access your creative work. Nothing is shared or sold, and you can permanently delete anything at any time.
No. Your original files are never touched or modified. Filex AI creates an organized, searchable view while your originals remain exactly as they were saved.
Yes, every account starts on the free Spark plan with credits to organize and sync files, no credit card required. Upload a current project folder to see what comes back organized.
Yes. Photograph anything with your phone camera and it's categorized alongside similar references automatically, ready to search whenever you need it.
Yes. Whether you're a graphic designer, photographer, illustrator, or work across several creative disciplines, the AI reads document and image content and organizes your files accordingly.
Join designers, photographers, and creative freelancers who've turned scattered assets and feedback into an organized, searchable system.