Filex AI reads every lease, deed, invoice, and inspection report, then files it by property address, renames it clearly, and makes it searchable in plain English. No folders to create. No manual sorting.
No credit card required · Free plan included
Watch a real property agent workflow. Messy leases, invoices, and reports get organized by property address in seconds.
The Problem
Every property adds leases, renewals, invoices, inspections, insurance, and compliance documents. Manual folders can’t keep up.
Leases in email, receipts on your phone, inspection photos in WhatsApp. Nothing lives in one place, and nothing is named consistently.
Finding one signed lease means digging through folders named "scan_final_v3.pdf". Multiply that by every tenant question and audit request.
Lease expiries, insurance renewals, and inspection due dates hide inside documents nobody re-reads until it’s too late.
When a dispute or audit hits, you need the exact agreement, addendum, and payment trail right away. Messy files turn that into a crisis.
How it works
From chaos to an organized property portfolio in minutes.
Drag in leases, deeds, invoices, inspection reports, and photos from desktop, phone, or scans. Any format, any filename.
Filex AI extracts tenants, addresses, amounts, and dates, then groups everything by property and renames files consistently.
Search in plain English across your whole portfolio on web, iPhone, or Android. Every device stays in sync.
Features
Built for landlords, property managers, real estate agents, and investors handling documents at portfolio scale.
Filex AI detects the property address inside each document and files leases, invoices, and reports under the right property automatically.
Create collections in natural language, like "everything for 221B Baker Street" or "documents for tax season". One lease can live in Property, Taxes, and Legal at the same time without duplication.
Ask "find the signed lease for 221B Baker Street" and get the exact file in seconds. Search by tenant, address, amount, or clause.
Turns "scan_093012.pdf" into "2026_John-Smith_Lease.pdf" using tenant names, dates, and document type extracted from the content.
Tenant names, landlords, rent amounts, invoice numbers, and expiry dates are pulled out of every document and turned into structured, searchable data.
Lease expiries, insurance renewals, and payment deadlines are detected inside your documents so you get reminded before they slip.
Photographed receipts, scanned agreements, and WhatsApp images become fully searchable text documents.
PDFs, images, screenshots, Word, Excel, and CSV files are all indexed. One search covers your entire property portfolio.
Encrypted in transit and at rest, never used to train public AI models. Available on Android, iPhone, iPad, and the web.
Before and after
Filex AI reads the details inside every document, like tenant names, addresses, amounts, and dates, and builds the structure for you.
Before
After: organized by Filex AI
🏠 221B Baker Street
🏢 Oak Villa, Unit 4B
From lease_final_FINAL_v3.pdf. No manual data entry, ever.
👤 Tenant
John Smith
📍 Property
221B Baker Street
💰 Monthly Rent
£2,450.00
📅 Lease Expiry
14 Mar 2027
✍️ Signed
Yes, all parties
Use cases
“Find the signed lease for 221B Baker Street”
“Show all invoices for Unit 4B”
“Which leases expire in the next 60 days?”
“Find the 2025 inspection report for Oak Villa”
“Show John Smith's rent receipts”
“Find the insurance policy for Oak Villa”
“Show inspection photos from March 2026”
“Which properties have unpaid maintenance invoices?”
Comparison
Everything you do by hand today, Filex AI does automatically the moment a file arrives.
Capability
Filex AI
Manual folders
Auto-organize by property
Files sorted by property address and document type the moment they arrive
Content-based renaming
Clear names built from tenant, date, and document type found inside the file
OCR for scans and photos
Scanned leases and photographed receipts become searchable text
Natural language search
Type "find the signed lease for 221B Baker Street" and get the exact file
AI Lenses collections
One document can live in many collections at once, with no duplication
Deadline extraction
Lease expiry and renewal dates pulled from documents automatically
Cross-device sync
Web, iPhone, and Android stay in sync in real time
Encrypted and private
Files encrypted in transit and at rest, never used to train public models
Start free. Upgrade only when you need more power.
Start organizing smarter with AI-powered file management.
Ideal for professionals who organise files, notes, and projects every day.
Guides & resources
Deep dives on organizing leases, automating renewals, and searching real estate documents with AI.
Learn how property managers can automate lease renewal reminders using AI. Discover how Filex AI reads lease agreements, extracts deadlines, and sends automatic email notifications before renewal dates.
Learn how to manage lease agreements digitally using AI. Discover how property managers and landlords can store, search, and track rental agreements automatically with smart document extraction and deadline reminders.
Discover how AI-powered real estate document management helps agents and brokers organise purchase agreements, track closing deadlines, search property documents instantly, and eliminate folder chaos.
Learn how to search real estate documents using AI and natural language. Discover how to find information inside purchase agreements, leases, and property files instantly without opening PDFs one by one.
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Filex AI automatically reads your property documents to extract tenant names, lease dates, and financial amounts then organizes files and sends deadline reminders without manual work.
Learn how to organize property documents automatically in 2026 using AI. This step-by-step guide shows how to extract tenant details, lease dates, and amounts while setting up automatic reminders.
Solutions
Property Documents
Automatically organize property documents like leases, invoices, inspection reports, and agreements using AI. Find any property file instantly.
Real Estate
Automatically organize property listings, contracts, client documents, and inspection reports by property using AI. Smart file naming, content-aware sorting, and instant access across devices. Free for realtors.
Property Management
Automatically organize leases, tenant documents, maintenance reports, and property records by property using AI. Smart file naming, content-aware sorting, and instant access across devices. Free for property managers.
Everything you need to know about using Filex AI
AI file management for property uses artificial intelligence to read the content of your real estate documents, such as leases, deeds, invoices, and inspection reports, and automatically organize them by property address, rename them consistently, and make them searchable in natural language. Instead of manually creating folders per property, the AI builds and maintains the structure for you.
Filex AI reads each document using OCR and AI content analysis, extracts key details like tenant name, property address, rent amount, and expiry dates, then groups files by property and document type (leases, invoices, inspections). Files are renamed with a clear pattern like 2026_John-Smith_Lease.pdf so they stay identifiable everywhere.
Yes. Filex AI supports natural language search, so you can type queries like "find the signed lease for 221B Baker Street" or "show all invoices for Unit 4B". Because the AI indexes document content, not just filenames, it finds the right file even if it was originally named scan_20260114.pdf.
Absolutely. Filex AI has a free Spark plan that is ideal for independent landlords with a handful of units. As your portfolio grows, the same AI structure scales with you. Property managers use it across hundreds of units without changing their workflow.
Yes. All files are encrypted in transit and at rest on secure cloud infrastructure. Your documents are private to your account, are never sold or shared, and are never used to train public AI models.
Yes. Filex AI works on web, iPhone, and Android with instant sync. Photograph a receipt or inspection issue on site, and it is organized under the right property and available on your desktop immediately.
Yes. Filex AI extracts lease expiry dates, renewal windows, and inspection due dates from your documents automatically, so you can see upcoming deadlines across your whole portfolio instead of discovering them too late.
No. Upload files exactly as they are. Messy names, scans, photos, and mixed formats are all fine. The AI reads the content and handles the naming, grouping, and categorization for you.
AI Lenses let you group documents using natural language instead of folders. You can create collections like "everything for 221B Baker Street", "tax season documents", or "insurance paperwork", and a single file can appear in multiple lenses at once without duplication. A lease, for example, can live in your property lens, your tax lens, and your legal lens at the same time.
Join landlords, agents, and property managers who let AI handle the filing. Free to start, no credit card required.